Promotional Products

Events and Exhibitions - Getting the Promotional Goods There on Time

Insights Events and Exhibitions - Getting the Promotional Goods There on Time

Events and exhibitions are valuable opportunities for businesses to showcase their products, network with potential clients and build brand awareness. As companies invest significant time, effort and resources into creating captivating displays and promotional goods for these events, it becomes crucial to ensure that everything arrives on time and in perfect condition. So what are effective strategies to ensure a successful exhibition?

The Significance of Timely Delivery:

Events and exhibitions operate on strict schedules, and any delay in delivering promotional goods can have serious repercussions for businesses. Fundamentally, exhibitions are expensive. Not having all the sales aides available at the right time is an expensive distraction. When promotional goods arrive on time, businesses can focus on organising their stand and providing an outstanding experience to visitors.

Effective Strategies for On-Time Delivery:

To ensure the timely delivery of promotional goods for events and exhibitions, businesses should consider implementing the following strategies:

  1. Partner with Reliable Suppliers: Collaborating with trustworthy suppliers is crucial. Choose suppliers with a proven track record of timely deliveries and exceptional service. Regularly communicate with them, providing detailed requirements and deadlines to avoid any misunderstandings. Here we plug the services of PDI!
  2. Plan Ahead: Adequate planning is essential to meet delivery timelines. Begin the logistics process well in advance, allowing sufficient time for production, packaging, and transportation. Incorporate buffer time to account for unforeseen circumstances, such as weather conditions or logistical hiccups. If you have a number of events, then do share your timetable with your promo goods supplier – you cannot over communicate your plans. Plus with a timetable available you can plan for stock holding, ensuring the best commercial deals on products
  3. Customs: If goods are to be shipped abroad then allow time for delays. This is because there will be customs delays. Promotional goods and trade show giveaways are not sold but gifted, they fall outside the normal commercial transaction that customs are familiar with – the result is an inevitable delay
  4. Optimise Packaging and Shipping: Efficient packaging plays a vital role in ensuring the safe and timely delivery of promotional goods. Ensure your suppliers use sturdy, protective materials that can withstand transportation challenges. Consider using custom-designed packaging that enhances the visual appeal and protection of the goods.
  5. Use Tracking Systems: Leverage advanced tracking systems to monitor the status of shipments. Real-time updates enable businesses to stay informed about the progress of their deliveries and address any potential issues promptly. As part of our service PDI will track your parcels for you.
  6. Engage with Experienced Logistics Providers: Working with experienced logistics providers specialising in event and exhibition deliveries can significantly streamline the process. These professionals have a thorough understanding of the unique challenges associated with such deliveries and can offer tailored solutions to meet specific requirements.


Events and exhibitions offer valuable opportunities for businesses to make a lasting impression on their target audience. Timely delivery of promotional goods is a key component to ensuring successful participation. By partnering with reliable suppliers, meticulous planning, optimising packaging and shipping, utilising tracking systems and engaging with experienced logistics providers, businesses can mitigate the risk of delays and confidently showcase their products and brand at events. Remember, punctuality not only reflects professionalism but also increases the chances of creating valuable business opportunities.


By: Louise Bone