Promotional Products

Why outsource your marketing merchandise and print fulfilment?

Insights Why outsource your marketing merchandise and print fulfilment?

The effective management and distribution of marketing merchandise and print collateral are integral to a company's branding and promotional efforts. Ensuring the materials are in the hands of sales people when they need it and available at the exhibition stand or seminar, when required. However, handling these tasks in-house can be resource-intensive and complex. Both in terms of potentially skilled people packing boxes for shipping and also the expensive office space used for storage. This is where outsourcing storage, fulfilment, and distribution services can be a game-changer for businesses. So, why outsource your marketing merchandise and print fulfilment?

  1. Expertise and Specialisation: Outsourcing to a professional storage and fulfilment service provider ensures that your marketing merchandise and print collateral are handled by experts in the field. These specialists are equipped with the knowledge and experience to store, package, and distribute your materials efficiently and accurately. This includes various stock management and distribution tools
  2. Cost Savings: Maintaining in-house storage and fulfilment operations can be expensive. It requires dedicated space, personnel, and equipment, not to mention ongoing maintenance and overhead costs. Outsourcing allows you to pay only for the services you need, reducing fixed costs and freeing up capital for other business priorities.
  3. Scalability: Outsourcing providers can quickly adapt to your changing needs, whether you're running a small-scale promotion or a large-scale marketing campaign. You can scale your storage, fulfilment, and distribution services up or down as required, without the burden of fixed infrastructure or staffing costs.
  4. Streamlined Processes: Outsourcing partners often employ advanced technologies and streamlined processes to efficiently manage and distribute your materials. This could be a web store, from where sales and marketing personnel in various locations can see stock, order and organise shipments. Outsourced companies generally have quite sophisticated stock management tools so that Finance are kept happy knowing what is where and who spent what!
  5. Focus on Core Activities: By outsourcing storage, fulfilment, and distribution, your team can focus on core business activities such as product development, marketing strategy and customer engagement. This allows your organisation to allocate resources where they are most needed.
  6. Reduced Administrative Burden: Managing inventory, orders, and shipments can be administratively burdensome. Outsourcing these functions alleviates this administrative overhead, letting your team concentrate on strategic marketing and sales tasks.
  7. Enhanced Quality Control: Reputable fulfilment partners employ quality control measures to ensure that your marketing merchandise and print collateral are handled, stored and distributed in optimal condition. Materials returned to stock from exhibitions can be inspected against agreed standards before returning items to stock. This maintains the integrity of your brand.
  8. Access to Advanced Reporting and Analytics: Outsourcing providers often offer detailed reporting and analytics to help you track and measure the performance of your marketing materials. This data can be valuable for making informed decisions and optimising future campaigns. It also allows for clearer and more sophisticated budgeting and control.
  9. Global Reach: If your marketing efforts extend beyond local boundaries, outsourcing can facilitate international distribution. Experienced providers can navigate complex global logistics and customs procedures, ensuring your materials reach their destination.
  10. Improved Customer Service: Outsourcing companies specialising in storage, fulfilment, and distribution often have dedicated customer service teams. This provides a responsive point of contact for any issues or inquiries, ensuring your customers receive the support they need.
  11. Risk Mitigation: Outsourcing partners bear responsibility for securing your materials and ensuring they reach their destination intact. This minimises the risk of loss, damage or theft associated with in-house storage and distribution.
  12. Flexibility and Agility: Outsourcing partners can adapt quickly to changes in your marketing strategy. Whether you need to alter distribution regions, add new promotional materials, or change packaging, an outsourcing provider can respond with agility.



Outsourcing the storage, fulfilment, and distribution of your marketing merchandise and print collateral is a strategic move that offers numerous advantages. It allows your organisation to benefit from expertise, cost savings, scalability and streamlined processes, while also freeing up your team to focus on core business activities. By partnering with a professional fulfilment service, you can ensure that your marketing materials reach their intended audience efficiently, accurately and in the best possible condition. This approach can enhance your branding efforts, improve customer satisfaction and boost the overall success of your marketing campaigns.


By: Louise Bone